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International Floorball Federation
Organisers Regulations
Edition 2008
Decided by the Central Board 12.01.2008
Valid from 31.01.2008
Download the IFF Organisers Regulations (PDF). I. GENERAL 1 Introductory formalities
IFF events are World Championships for Women and Men (Senior and U19) and EuroFloorball Cup. Other competitions such as Continental Championships for national teams, World Cup or League and Continental Cups or League for Club Teams may only be introduced by IFF. Any member Association may apply to organize an IFF event. Other events are treated in § 7. 2 Regulations
All IFF events shall be organized according to valid IFF Regulations. 3 Exceptions
Exceptions from these regulations can only be agreed upon in a written contract between IFF and the organising Association. 4 Contract
IFF and the organizing Association shall sign a contract stipulating the particular rights, duties and responsibilities of IFF and the hosting Association, as follows: a) The rights and duties according to the corresponding Regulations
b) Rights and responsibilities of marketing and advertising
c) Rights and responsibilities concerning coverage from television, radio,internet and other similar media
d) Financial responsibilities
e) Sales provisions
f) Any other business not covered for in the competition regulations 5 Support responsibilities of the host
The supporting responsibilities of the host for the participants shall be: a) Assistance in obtaining entry and exit visas
b) Communication equipments for the press
c) Accommodation and transport as agreed between the IFF and the organiser 6 Liability
Organizing liability rests with the organiser.
Claims against IFF for compensation will not be accepted. 7 Other event´s
a) National Teams
IFF shall be informed of all friendly matches and tournaments according to the regulations for Friendly International matches. The IFF Referee Committee selects the referees upon proposal from the organizing Associations and its opponent. b) Club Teams
Friendly matches and tournaments with elite teams (the highest divisions) from two or more
Nations shall be notified to IFF according to the regulations for Friendly International matches. All other friendly matches and tournaments shall be treated according to the regulations of the National Association where the tournament is played. c) Rules of the Game
All matches shall be played in accordance with the official IFF Rules of the Game.
Exceptions may only be granted upon request to the IFF RACC. II. FINANCIALS 1 Financial provisions
The financial obligations of the organiser for World Championships shall be as follows: 1. Organizing costs
The host Association shall be responsible for all financial matters concerning the local organization of the event. 2. Costs for participating teams
The costs for the participating teams shall be as follows: 2.1 Travelling to the event
Costs for travel to and from the arrival city and board & lodging shall be borne by each participating team. The Arrival city of a tournament shall be the city with the nearest harbour, railway station or airport to the main city of the competition. The cost for transportation to the arrival city shall be borne by the participating federations. The organiser shall take the cost from the determined arrival city onwards. In case of any doubts, it is the IFF Central Board/RACC which defines the arrival city of the tournament. 2.2 Local travelling during Championships
The host shall pay for no more than 27 persons (20 players and 7 officials) per team for travelling from the airport, harbour or railway station in the Arrival city to their respective accommodation. The host shall also pay for the participating teams to travel from their accommodation to the official venues, to training sessions according to the official program of each team and to the airport, harbour or railway station in the departure city.
The responsibility for the organiser to transport referees and teams starts two days before the first match and seizes the day after the last match of each team. 2.3 Costs for participating teams in all other IFF events
In all other IFF events all costs shall be borne by the participating team, if nothing else has been agreed upon. 3. The host is responsible for the overall costs of the visit, transportation and insurance of the following persons: a) IFF CB members, Secretary General and other members of the IFF Headquarter.
b) Jury members appointed by the IFF.
c) International referees and referee management appointed by the IFF 4. Medical costs
The host shall be responsible for the cost for having first aid educated persons in the arenas. Participants shall be responsible for taking out sufficient insurance to cover their delegations. 5. Costs for inspection of venues and arrangements
Persons nominated by IFF, in principle a member of the IFF RACC, may inspect the venues and arrangements in due time prior to the event. Further inspections may be carried out if necessary. Following each visit the inspector shall submit an inspection report to the IFF RACC and/or IFF CB.
The organiser shall be responsible for the basic costs of the visit and transportation of the inspector. III. ADMINISTRATION 1 Organizing committee
The organizing committee should, except from a chairman, consist of functions and responsibilities as follows: 1. Finance
2. Venues
3. Transportation
4. Accommodation and support services:
5. Ceremonies
6. Medical services
7. VIP services
8. Press services
9. Security 2 Venue program 1. Timetable
The competition timetable shall be drawn up in accordance with IFF guidelines and regulations 2. Consecutive matches of a team
If a team (upon approval by the IFF RACC) has to play two matches on the same day, there must be at least 3 hours between the start of two consecutive matches of any team in a championship. In principle a team that has played the last match of the day shall not play the first match of the following day. 3. Time between the start of matches
At least 2 1/2 hours shall be allowed in the timetable between the start of matches being played on the same arena. 4. Warm-up
Teams are entitled to warm up in the arena, 15 minutes at minimum, before the start of the match. 5. Changing of the timetable
The Organisers are entitled to request to the IFF RACC for changes in the timetable for reasons of television coverage. The teams concerned shall be informed at a justified time before the start of the match. 3 Practice sessions in Championships 1. Daily practise
Teams are entitled to practice for at least 60 minutes per day on a regular playing area. 2. Practise in tournament venue
Teams are entitled to at least one practice in the official tournament venue before their first match in that venue, on the day before an official match. 3. Practise schedule
Practice sessions shall be conducted according to the official practice schedule. 4. Balls and other equipment
Teams shall bring their own balls and other equipment to practice sessions. 4 Meetings 1. Attendance
The heads of delegations, or their representatives, shall attend meetings scheduled by IFF and/or the organizing committee. III. ADMINISTRATION 5 Accreditation’s 1. IFF officials, Jury and referees
All referees, jury members and IFF officials shall be accredited (personal identity card). 2. Accreditation of participating teams
Accreditation forms shall be sent to all participating teams at least 60 full days before the first match of the competition.
These accreditation forms shall be returned to the IFF and the organiser, fully completed (name, first name, date of birth, passport number and jersey number to be worn during the whole championship) and with a personal photo enclosed, not later than 21 full days before the first match. Accreditations are made on the day of arrival. Each team member shall get a personal pass. Any team may only accredit a maximum of 20 players and 7 officials. 3. Media
All media representatives must be accredited according to the official accreditation form. IV. INFRASTRUCTURE 1 Venues
The tournament shall be played in venues free from binding advertisements with the following standards: a) Spectator’s capacity of in principal 3000 in Championships and 1000 in other IFF events
b) Length of playing area 40 meters, width 20 meters
c) Free height of playing area 7 meters, measured from the surface of the rink
d) Minimum of 1.5 meters free space between rink and wall
e) The playing surface shall be made of wood or synthetic material 2 Practice halls 1. Technical specification
1.1 Practice halls must be at least 38 meters long and 20 meters wide
1.2 There must be at least 7 meters free height
1.3 The playing surface must be of the same material as in the tournament
1.4 The rink, goal cages and dots markings must be the same as in the tournament venues. 2. Changing rooms
Changing rooms, showers and sanitary facilities for the sole use of the teams shall be provided. 3. Schedule
The practice area should be reserved for the use of one team at a time suiting the tournament program. 4. Equipment
Teams shall bring their own balls and other equipment to practice sessions. 3 Flags
Flags of all participating teams and IFF shall be on display inside the venues and, if possible, outside the venues. The flags of IFF, participating teams in and the referees in an ongoing match should also be on display in the immediate vicinity of the rink. 4 Scoreboard 1. Scoreboards
A scoreboard must be visible to the teams, referees, officials, press and spectators.
A venue should preferably be equipped with two electric scoreboards. 1.1 Display
The scoreboards should display the following information: a) Nationality of the teams (abbreviations of their names)
b) The period being played
c) The score
d) Penalty timing, if possible
e) Time-outs called by each team, if possible
f) Results of previous periods, if possible IV. INFRASTRUCTURE § 5 Match secretariat, penalty and substitution benches, first aid
Match secretariat, penalty and substitution benches shall all be placed on the same side (on the same side as the TV cameras). 1. Placing of match secretariat
The match secretariat shall be placed outside the rink at the centreline. 1.1 Staff in the match secretariat
The match secretariat shall consist of the following staff:
One time keeper
One record keeper
One speaker
One official IFF representative, if requested 1.2 Equipment and forms of the match secretariat
There must be at least four chairs placed at the match secretariat, public address equipment connected to the halls broadcasting system and the following equipment and forms: a) Match records
b) Equipment for measuring the curvature of sticks
c) Minimum of 2 stopwatches
d) Two referees whistles
e) International rule book
f) Notepads and pens
g) 50 balls of a brand and design approved by the IFF.
h) Tape for the goal creases and a tape measure
i) Brooms and cloths 2. Penalty benches
The penalty benches shall for each team accommodate at least 4 persons. 2.1 Staff at the penalty benches
There shall be one official at each penalty bench 3. Substitution benches
The substitution benches shall for each team accommodate at least 20 team members. 4. First aid staff
In the immediate vicinity of the match secretariat first aid staff with stretcher shall be situated. IV. INFRASTRUCTURE 6 Illumination of the playing area 1. Disturbance
Lighting sources which may disturb the players, referees, officials or the public shall be avoided. 2. Television
The Organisers must ensure that television lighting equipment does not interfere with the progress of the game. 3. Maintenance
The recommended maintenance for illumination of the playing area is as follows: 7 Other equipment
Material for repairing goal cages and the rink shall be kept in a short distance from the rink. 8 Spectators stands 1. Reserved seats The following reserved seats shall be provided for IFF and media: a) Seats reserved for the use of IFF shall be according to a separate agreement
b) Seats reserved for the use of participating teams and IFF member Association according to the
requirements of the competition.
c) 27 seats per participating team, specially located
d) The necessary number of seats for the accredited media
e) Separate location for radio and television reporters 2. Locations of television cameras in the hall a) The main TV camera shall be located at the same side as the match secretariat
b) TV cameras shall be situated such that they do not cause any disturbance or danger for the participants. 3. Facilities for the spectators
Facilities, such as cafeteria for the spectators, should be provided for in the venues. IV. INFRASTRUCTURE 9 Changing rooms 1. Team’s changing room
Each team shall have its own changing room for training sessions and the matches. 1.1 Contents of the team’s changing rooms
If possible the changing rooms should be equipped with at least three showers, sanitary facilities, a massage table and benches. 2. Referee’s changing room
Two changing rooms with a shower shall be reserved for the international referees.
Female and male referees shall have separate facilities. 10 Offices and other rooms and spaces in the venue
Each venue should be equipped with the following offices, other rooms and spaces at disposal: 1. A competition office with telephone, personal computer, printer, telefax, internet and other office equipment for the organiser.
2. A meeting room for IFF officials accommodating at least 10 persons
3. A room for referees and staff each containing soft drinks, coffee, tea, light meal and snacks
4. A first aid and doping control room, containing first aid equipment and toilet
5. A media room containing reporters pigeonholes, desks and writing equipment, telephone, telefax and e-mail for tournament use, soft drinks, coffee, tea, light meal and snacks.
The access to the communication equipment should, for the media, be at a non-profitable cost.
6. A space for press conferences and a mixed zone for taking interviews shall be available, as well as a zone for photographers. 11 VIP Centre
A VIP room, containing soft drinks, coffee, tea, light meal and snacks, shall be available for: a) IFF officials
b) IFF sponsors
c) IFF accredited member Association’s representatives 12 Accommodation
It is the Organisers´ responsibility to propose accommodation alternatives in various price levels to IFF officials, participating teams, associations and media. 1. IFF Central Board’s accommodation
The Organisers are responsible for selecting the hotel accommodation for the IFF officials. The hotel should be situated in the competition city or immediate vicinity and be of at least 4 star standard. 2. Referee’s and jury’s accommodation
The Organisers are responsible for selecting the referees and jury members hotel accommodation. The hotels should be situated in the competition city or immediate vicinity and be of at least 3 star + standard. 2.1 Meeting room
The Organisers shall reserve a meeting room for the referees and jury members at their hotel. 3. Team’s accommodation
Teams may select their own hotels in the competition city or the immediate vicinity. However, when accommodation not listed by the organiser is chosen, extra costs for transportation may be charged to a team. IV. INFRASTRUCTURE 13 Transportation 1. Host responsibilities
The host is responsible for the IFF officials, referee’s, jury’s and team’s transportation according to the agreement between IFF and the organiser. 2. Distance between hotels and venues
As far as possible the travelling time between the hotels and the tournament venue or practice venues should not exceed 60 minutes. Hotels should be selected accordingly. 3. Team’s transportation’s
The participating teams must inform the organiser, well in advance, of their travelling plans.
The team transportation shall be done by bus. 4. IFF officials, jury’s and referee’s transportation
a) Transportation for the jury
b) Transportation for referees
c) Vehicles for the IFF officials according to agreement with the organiser 5. Timetable
The Organisers are responsible for organizing the transportation timetable. The timetable should be arranged (if possible in co-operation with the team) so that teams arrive at the practice hall 30 minutes before the start of the practice session and at the match venue 90 minutes before the start of a match. V. REPORTS AND INFORMATION 1 Information
The hosting Association shall, eight month prior to a championship and four month prior all other IFF events, submit the following information to IFF: a) Composition of the organizing committee
b) Confirmation of the schedule
c) Accommodation details
d) Transportation details
e) Details of technical arrangements
f) Budget
g) Other necessary information 2 Reports
1. First report
The hosting Association shall, eight months prior a championship and four months prior all other IFF events, submit to IFF a first report, which also should be distributed to the participating teams, containing:
a) Addresses of the venues and proposed hotels for the participating teams
b) Distances between the venues and the proposed hotels and a description of the transportation arrangements
c) Presentation of the venues
d) Full address, telephone and telefax number of the local Organisers 2. Second report
The hosting Association shall, four months prior a championship and two months prior all other IFF events, submit to IFF a second report, which also should be distributed to the participating teams, appointed referees, jury members and IFF officials, containing: a) Detailed tournament program
b) Program and venues for practice sessions
c) Opportunities for teams to set up video cameras
d) Other practical information 3. Third report
The hosting Association shall, upon arrival, submit to the teams, appointed referees, jury members and IFF officials a third report containing: a) A short welcome by the host
b) Addresses, telephone and telefax numbers of the Head office of the competition, the venues, the teams, officials and referee hotels
c) Transportation arrangements to and from the matches and practice halls
d) Opening and closing ceremonies, formalities, place and time
e) Places reserved for teams in the spectator´s areas
f) Press conferences and times
g) Briefing for the officials and referees
h) The procedure before and after each match
i) A complete list of the organizing committee, jury and team members 4. Daily report
The hosting Association shall, during the tournament, submit to the teams, IFF officials, referees, jury members and the media a daily report containing: a) Final results of the previous day´s matches with scores, assistants, penalties and number of spectators
b) Details of the present day’s matches
c) Name and nationality of the referees for the matches of the present day
d) Ranking lists
e) The next days program
f) Other information
VI. UNFORESEEN CIRCUMSTANCES 1 Unforeseen circumstances
Anything not provided for in these regulations shall be decided by the IFF RACC, the IFF CB respective, and if appropriate in co-operation with the Organisers and/or the participants. APPENDIX The responsibilities of the organizing committee shall be as follows: 1 Finance
Involves responsibility for marketing and tickets sales. 2 Venues
Involves: a) Responsibility for playing areas and ensuring that all tournament halls meets the required technical standards
b) Responsibility for practice halls and their upkeep
Appointing officers responsible for the playing areas.
Appointing officers responsible for the match secretariats
Appointing officers responsible for the security within the venues 3. Transportation
Involves: a) Giving appropriate instructions to drivers and taking care of transportation requirements 4. Accommodation and support services: a) Responsibility for hotel accommodation, meetings and support services
Providing a guide for each team and, if necessary, also for the referees The guides should be available during the entire tournament and shall be able to speak the language of the
team concerned, but at least English. 5. Ceremonies
Involves:
a) Opening and closing ceremony
b) Protocol prior to a match
Speakers, who shall: 1) Know the rules of the game
2) Be able to communicate in English
3) Sit at the match secretariat
4) Inform the spectators before each match of - The results of the previous day
- The teams ranking positions
- The day program
5) After the teams have marched in, announce: - The name of the team considered as home team
- The name of the team considered as away team
- The referees names and nationality
6) Once the teams are assembled on the playing area for the ceremony, announce the names and numbers of each teams players. The players of the team considered as away team shall be announced first.
7) After a goal has been scored, announce the following details in the course of the game:
a. The scorer of the goal
b. The assistant of the goal
c. The time the goal was scored
8) When a penalty is awarded, announce the following details:
1. The name and number of the player receiving the penalty
2. The time the penalty was awarded
3. The reason for the penalty
4. The time from which the penalty is to begin
9) Announce the time-outs called by each team
10) At the beginning of the second and third period announce the number of shots on goals and saves made by the goalkeepers
11) When the last match of the day has finished announce the program of the next day
6. Medical services
Involves: a) Responsibility for first aid in the arenas
b) Responsibility for doping tests 7. VIP services
Involves: a) Responsibility for VIP services according to Chapter IV, § 11. 8. Media services
Involves: a) Preparing information releases prior to the start of the tournament and after the arrival of the teams, officials and referees both in English and the language of the host nation.
b) Preparing and distributing a daily information release during the tournament
c) Informing the jury every day, no more than one hour after the end of each match, of the result of the match and the rankings
d) Keeping the media informed
e) Keeping recording statistics during the tournament
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